Lesson video

Welcome to lesson five of this Computing Systems and Networks Unit with Oak Academy.

This lesson is all about online collaboration.

For this lesson, you will need to be signed into a Google account.

So if you need help with that, please ask your parent or carer to assist you.

You will need somewhere quiet, free of distraction, and a pen and a piece of paper will also be useful.

When you're ready, let's begin.

Here are the objectives for this lesson.

You will recognise strategies for successful online collaboration.

You will suggest strategies to ensure successful group work.

You will then make some thoughtful suggestions on another person's work.

And finally, you will compare working online with working offline.

I'm now going to show you a demonstration of two people working in the same document at the same time.

So first of all, I'm just going to draw your attention to this little section up here.

So at the moment, we can see that there's me in this document, shown by the B.

We also have somebody else called A in this document.

And then we have another user in this document here.

And for this demonstration, it's going to be this user here, so the green, it's actually a rabbit, it's a bit difficult to see but it's a rabbit.

So the green rabbit and me that will be doing the editing.

So I'm going to play the video now and just talk through the various steps that happen.

So first of all, we're going to scroll down to section one, and now you will see that there is my cursor and there is Anonymous Rabbit.

So Anonymous Rabbit is updating the document, and I am updating it at the same time.

So we've got two different people typing in the same document at the same time.

So we're going to go down to section two now.

I'm going to highlight a section, and I'm going to add a comment for that section.

So my comment is, I think this will be better at the end of this section.

Now I've posted that comment, and the other user will see that, and is now going to action that by moving that section of text.

So you'll see that now.

Flip to the bottom, there we go.

And there's a little pause now whilst the other user is replying to my comment.

So we'll just hang on a sec while that will appear.

There we go, so they've commented move, how's this look? I think that's fine, so I'm going to accept and resolve that comment.

And then next we're going to go down to the third section of the document and this is where we're going to have a look at suggesting.

So I'm going to go into suggesting mode instead of editing.

And the anonymous rabbit is going to suggest changing aggressive to docile and I'm going to suggest adding giant before panda.

So one section being replaced, one section being added and I'm going to accept both suggestions.

So both those suggestions have been accepted in the document.

In the previous lesson, you used existing comments and the explore tool to collaborate.

In this lesson, we will move this on.

So you will be adding your own thoughtful comments.

You will also add suggestions to documents.

You will then respond to comments, and finally, you will resolve comments and suggestions.

Let's look at how we can add a thoughtful comment to a document.

For this activity, you will need access to the template project, which means you'll need to be signed in to a Google account.

So if you need help with that, ask your parent or carer now.

Once you're in the template project, have a look at section four, which is titled habitat, and you'll see compared to the other sections, there's not much information in there.

I'd like you to make a comment explaining what's good about that section already and suggesting how it could be improved further.

Here are three rules that will help you add a thoughtful comment.

First of all, make sure you are kind, secondly, be positive in your comment.

And thirdly, it's often useful to ask a question in a comment, that way, you can start the dialogue with the person who's written the document.

Let's have a look at some useful sentence starters when you're adding comments.

So you could start with sentences such as I like, or well done, or have you thought about, which is a nice way of getting a question in and then to make it even better, which is a nice way of suggesting how it could be improved further.

Pause the video to complete your task.

Now you've had a chance to add your own comments to a document, on your handout, write down how you think thoughtful comments can contribute to online collaboration.

Pause the video to complete your task.

Comments can be used to make general suggestions about what you like about a document or how it can be improved.

You can now add some suggestions to the document.

To do that, you follow the same process you saw in the video earlier.

So click on the suggestions icon on the right of the toolbar at the top and from the menu for this icon, choose suggesting instead of editing.

Try now editing the document and see what happens.

Pause the video to complete your task.

Now you've tried using suggestions, how do you think suggestions improve online collaboration? Once again, pause the video to complete your task.

Fill in the box on your handout for suggestions.

Suggestions are useful for improving a specific part of a document, including adding or removing words or phrases or changing the wording of a sentence.

Now you can have a go at responding to comments.

Click on a comment which is already in the document.

Complete the action which the comment is prompting.

So for example here, we've got, please can you check the date? I'm not sure it's correct.

So you'll find that in the document.

So check the date and then reply to the comment saying whether the data is correct or not.

Pause the video to complete your task and then resume when you're finished.

So now you've had a chance to respond to comments, how do you think that helps with online collaboration? As with the previous two sections, fill it in the section on your handout saying how you think that helps online collaboration.

Pause the video to complete your task.

By responding to a comment you're showing that you have seen it and offering some feedback to the original writer of the comment.

Your final task in this lesson is to resolve some comments and suggestions.

So choose a comment which has been actioned and click on the tick in the right-hand corner of the comment.

What happens when you do that? Once you try that, try clicking on a cross in a suggestion and see what happens then.

As before, pause the video to complete your task and resume once you're finished.

So how does resolving comments help with online collaboration? So for the last time in this lesson, on your handout, fill in the box about resolving comments.

Pause the video to complete your task, and then resume when you're finished.

Resolving comments keeps the document tidy and stops it being too cluttered.

Comments should be resolved before a document is shared or published.

Thank you for taking part in this computing lesson with Oak National.

We'd love to see some of the work you've made in this lesson.

If you'd like to, please ask your parents or carer share your work on Instagram, Facebook or Twitter, tagging @OakNational or #learnwithOak.